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Fundraising/Marketing Administrator

Hours per week 12 hours per week across 3 days (flexi-time)

Based The Old Engine House

Rate £10.39 per hour (specialist admin pay scale)

Reporting to Fundraising and Finance Manager

About the role:

This role is a key role within SWALLOW and will involve supporting the Fundraising Team to

raise funds and the profile of SWALLOW.

The successful candidate will be creative and excellent at managing relationships both internally

and externally. This role will suit an enthusiastic, organised person that is looking to develop

their existing knowledge, skills and experience within a small, busy charity.



 To update and ensure the maintenance of the fundraising and supporter database

 To use the database to drive all communications with supporters

 Thanking and acknowledging donations within an appropriate time frame

 Ensuring financial records of donations are recorded with the finance team

 To support the Fundraising and Finance Manager and Trusts and Foundations Fundraiser

with administrative backup.


 To work with the Fundraising and Finance Manager and the designer to develop publicity

and marketing materials, including display boards ensure consistent branding, fundraising

and communication materials across SWALLOW

 To keep records of publicity and press activity

 To ensure that the SWALLOW website is up to date

 To interview members for video/audio diaries for the SWALLOW website

 To maintain social media networking sites (Facebook, Twitter, Instagram etc)

 To keep up to date with the latest social media trends and ensure that SWALLOW is

actively being promoted by using the latest trends


 To compile and distribute the quarterly SWALLOW newsletter

 To distribute marketing materials eg leaflets etc to external organisations and contacts

 Where time allows to design materials and flyers and to liaise with the designer and

printers on promotional material tasks

 To maintain the SWALLOW display boards and update them for events when required

 To help with SWALLOW events such as the Evaluation Day, AGM and Open Day

 To attend events to represent SWALLOW


Assisting with other office duties or other aspects of SWALLOW’s work as necessary


Other Information


All SWALLOW employees are expected to comply with statutory requirements and SWALLOW’s

employment policies while carrying out their work. This post is one of continual development and

the post holder will be encouraged to develop skills and capabilities, including participation in

projects and training events. Accordingly, the range of duties and responsibilities outlined above

may change from time to time to reflect the changing needs of the organisation.

Equal Opportunities

The post holder must at all times carry out his/her responsibilities with due regard to

SWALLOW’s Equal Opportunities Policy.


Performance Review

Overall performance will be formally assessed and reviewed regularly, with additional informal

assessment taking place as necessary.

Health & Safety

all employees are subject to the Health and Safety at Work Act. The post holder is required to

pro-actively comply with their duties as described by SWALLOW’s Policy and objectives for

health and Safety.


All employees are required to work in a confidential manner in all aspects of their work.


South West Action for Learning and Living Our Way


Registered Charity: 1045893 | South West Action for Learning and Living Our Way | Company Limited by guarantee: Company No.3034328 (England)


Person specification – Fundraising/Marketing Administrator


You will have commitment to the independence and rights of people with learning disabilities and

an empathy with them.


Essential Experience and Skills:

1. Good organisational skills and time management

2. Social media management

3. Enthusiastic, hands-on and willing to work hard and learn new things

4. Flexibility to work occasional, evenings and weekends to attend events

5. Attention to detail

6. Good communication and networking skills

7. Ability to work as part of a team and on own initiative

8. Excellent IT skills, including Outlook, Word and Social Media Platforms

9. Great personality, confidence and sense of humour

10. Commitment to help raise funds for the charity


For an application pack/information please visit our

website, or please call: 01761 414034

or email:

Closing date: Monday 26th September 2022

Registered charity no 1045893



Desirable Experience and Skills:

1. Experience of fundraising in a paid or voluntary capacity

2. Database experience

3. Creative skills

4. Experience of website maintenance

Fundraising and Marketing Administrator


£10.39 per hour


12 hours per week

Contract Type:



Westfield, Radstock

Close Date:

Monday, 26 September 2022

Email Contact:

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