Background:

Partis College provides quality almshouse accommodation in Bath in a beautiful Grade 1 listed building set in spacious grounds in Newbridge. The College provides independent and self-sufficient living for women over 65 with housing needs, in individual accommodation held in Trust.

Partis College comprises a vibrant community of like-minded and empowered women who live life to the full in a safe and secure environment

The Role

Partis College seeks a dedicated and organised Office Manager to manage our day-to-day operations

This is a pivotal role that serves as the administrative hub of our community, responsible for ensuring the smooth running of the Charitable Trust, supporting the Board of Trustees and acting as the key point of contact for Residents and Contractors.

 

Key Responsibilities

 

General Administration and Governance

· Provide a high level of administrative support to the Chairman and Board of Trustees

· Coordinate Board and committee meetings including preparing agenda, attending meetings and issuing minutes

· Maintain a comprehensive filing system, the College handbook and policy registers

· Ensure compliance with Data Protection and Health and Safety issues

 

Property and Facilities Coordination

· Oversee the maintenance and upkeep of the College buildings, Chapel and grounds.

· Liaise with and manage external contractors for repairs, annual

services and safety checks (Gas/PAT testing etc) working with the Maintenance Manager

· Conduct regular house inspections and manage the housing improvement programme.

· Monitor utility meters and handle property related correspondence.

 

Housing and Resident Administration

· Manage the housing application and admission process, including coordinating interview panels

· Maintain accurate records for residents and liaise with the local council and almshouses

· Manage the preparation of properties for new arrivals to ensure a smooth transition for residents.

 

The Ideal Candidate

· Proven experience in office management or senior administration

· Exceptional organisational skills with the ability to manage multiple priorities

· Strong inter-personal skills and a professional empathetic approach to residents

· A high level of discretion and a commitment to maintaining confidentiality

· Knowledge of health and safety assessment protocols is highly desirable.

Please apply via email with your CV to ‍admin@partiscollege.org.uk